The Corporate Records Handbook: Meetings, Minutes & by Anthony Mancuso

By Anthony Mancuso

This hefty consultant addresses small enterprise vendors who've shaped an organization and wish to ensure it is handled that method It bargains them the solutions suggestion and types they should keep the felony validity in their company ahead of the courts and the IRS The booklet emphasizes while and the way to arrange mins of conferences take on formal checklist conserving and fill out a company documents publication greater than eighty resolutions varieties incorporated as tearouts and on CDROM

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Extra resources for The Corporate Records Handbook: Meetings, Minutes & Resolutions, 5th Edition

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In this chapter, we explain how to take these legal steps prior to holding a meeting of your directors or shareholders. We also discuss practical measures you should take to get the most out of the meeting process. This includes preparing an agenda, sending participants necessary background information, arranging for the presentation of reports, and making arrangements to keep good minutes. Overview of Corporate Meetings Before you dive into the mechanics of preparing for your corporate meetings, it’s helpful to know where you’re headed.

If you are going to go to the trouble of holding a meeting, it makes sense to give all participants early and accurate notice of where and when it will occur, and why you are holding it. Our advice goes double if you plan to consider and vote on any issues for which there may be disagreement. If dissident shareholders or directors believe you are trying to take action at a “secret meeting,” this will encourage controversy and tension. See Step 5, below. Who May Call Annual and Regular Meetings Regular or annual meetings of directors or shareholders are not legally required to be called, because they are already scheduled in the bylaws.

Absent specific requirements, a meeting can be called orally or in writing, and it can be made to any corporate director or officer—we suggest the corporate secretary. However made, the call should allow enough time to: • provide shareholders or directors with ample notice of the meeting—usually a minimum of five to ten business days (see Step 5, below), and • prepare any necessary background material and other materials for the meeting. Smaller corporations where directors and shareholders are in close contact and on good terms can do fine calling the meeting orally.

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